Position Overview


Join an organization committed to serving the residents of Broward County! The Purchasing Coordinator will perform purchasing and contract administration functions in our Fiscal Department. Position is responsible for ensuring compliance with agency purchasing procedures while efficiently and effectively handling the purchasing needs of the various departments. If you have the skills and experience for this role and thrive in a fast paced environment - this could be the position for you!

Position offers full benefits including: medical, dental, vision, life insurance, short term disability, long term disability, AFLAC, 457 deferred compensation plan with employer match, tuition reimbursement, two (2) paid personal days, eleven (11) paid holidays, and accrual of paid leave time. Apply now!

  • Ensure that all purchases are in compliance with established processes and procedures.
  • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Review requisition orders in order to verify accuracy, terminology, and specifications.
  • Prepare, maintain, and review purchasing files, reports, and price lists.
  • Under the direction of the Sr. VP of Finance, prepare Fiscal Requests for Proposals (RFPs) and bids.
  • Solicit competitive quotations and bids. Research and review bid responses and make recommendations to department leadership.
  • Research and order office furniture, with the appropriate approvals, as needed.
  • Review and complete required paperwork, including obtaining required approvals for career center purchases.
  • Issue and maintain tracking of all purchase requisitions/purchase orders.
  • Process purchase requisitions and purchase orders and send copies to suppliers and to departments originating requests.
  • Coordinate and provide as needed staff training on the purchasing processes and procedures.
  • Compile and maintain Fiscal Policy Handbook and department process and procedure manual.
  • Review and analyze assigned contract invoices in a timely manner. Identify discrepancies between contracts and corresponding invoices. Resolve discrepancies and approve invoices for payment.
  • Set-up new vendors in MIP and set-up participant accounts for reloadable cards IN MIP.
  • Process Support Service payments.
  • Order, track, maintain and safeguard inventory for bus passes and prepaid cards, ensuring appropriate storage, access and distribution.
  • Analyze and processes requests from the centers to submit for approval and update and the Card Tracker system as needed.
  • Serve as back-up to Contract Payment/Accounting Clerk to cover duties as needed or in his or her absence.
  • Prepare reports as needed.
  • Participate in the agency’s hiring process by serving on screening and interview panels as needed.
  • Maintain adequate separation of duties as designated by Sr. VP of Finance and/or stipulated by internal control processes.
  • Assist employees with procedural problems and answer questions from employees, subcontractors and the public.
  • Participate in agency’s quality improvement initiatives by continually focusing on strategic planning and improving customer service.
  • Communicate with coworkers, management, staff, clients, and the general public in a courteous and professional manner.
  • Conform with and abide by all regulations, policies, work procedures, and instructions.
  • Respond promptly when returning telephone calls and replying to correspondence, emails, and faxes.
  • May be assigned other responsibilities on a temporary or ongoing basis as necessary for the delivery of quality service within the Department or CSBD as an organization.

A high school diploma or equivalent, plus three years of progressively responsible experience of which at least two years working with purchasing and/or contract administration are required. An Associate degree in business or a related area is preferred.

Must be proficient in all Microsoft Office applications and possess extensive Word and Excel skills, possess the ability to utilize state workforce development databases and possess the ability to utilize the Internet to conduct research and obtain data. The ability to establish and maintain effective working relationships with other employees at all levels and with vendors; the ability to effectively communicate orally and in writing, the ability to prioritize work; the ability to perform many tasks in a short time frame is necessary; and the ability to follow oral and written instructions.

CareerSource Broward provides necessary reasonable accommodation in the interview process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled interview.

CareerSource Broward is an E-Verify employer. For more information, click on the link to the E-Verify website

All individuals selected for hire must provide original documentation as referenced on the Form I-9 List A or List B and C, documenting their identity and employment eligibility. List B documents must contain a photo.

How To Apply

All applicants must have a CareerSource Broward (CSBD) candidate account. To apply for the selected position, please create an account or log in to your existing candidate account. Applicants are required to submit the documents listed on the account page in order to be considered for current CSBD vacancies. Only candidates selected for interview will be contacted.

CareerSource Broward is an E-Verify employer. For more information, click on the link to the E-Verify website.

New here? Create an account to apply


Once you fill out the “CREATE AN ACCOUNT TO APPLY” information and click on “Register”, you will receive an email from CareerSource Broward asking you to activate your account. Please make sure to check your spam folder if you do not receive this email in your inbox.